Last Updated on February 2, 2023 by SWHA

Email is a primary method of communication for businesses, which makes it a prime target for cybercriminals. A single successful attack can result in the loss of sensitive information, decreased productivity, and reputational damage. That’s why email security is so important.
Here are four reasons why email security is essential for businesses:

1. Email is a Common Target for Cyberattacks
Email is one of the most common targets for cybercriminals. In fact, a report from Verizon found that 30 percent of all data breaches involve email.
There are a number of reasons why email is such a popular target. First, it’s relatively easy to spoof an email address, which makes it difficult for recipients to know if they’re receiving a legitimate email or not. Second, email attachments can contain malware, which can be used to infect a system.

2. Email Attacks can be Costly
A successful email attack can be costly for businesses. In addition to the direct costs associated with the attack, such as the cost of recovery and lost productivity, businesses also face indirect costs, such as reputational damage.
According to a report from the Ponemon Institute, the average cost of a data breach is $3.86 million. The cost of a data breach can vary depending on a number of factors, such as the size of the business, the industry, and the type of data breached.

3. Email Security is Critical for Compliance
For businesses that are subject to compliance regulations, such as the Health Insurance Portability and Accountability Act (HIPAA) and the Payment Card Industry Data Security Standard (PCI DSS), email security is critical.
These regulations have specific requirements for the protection of electronic information, including email. Failure to comply with these requirements can result in significant fines and penalties.

4. Email Security is an Essential Part of a Comprehensive Security Strategy
Email security is just one piece of the puzzle when it comes to protecting your business from cyberattacks. It’s important to have a comprehensive security strategy that includes other security measures, such as firewalls, intrusion detection systems, and malware protection.

Email security is an important part of any security strategy, but it’s not the only piece. Businesses need to take a holistic approach to security to be properly protected.

Why do companies ignore email security

Email security is often overlooked by companies, despite the fact that it is a critical part of data security. There are a number of reasons why companies might ignore email security, including the following:
1. They mistakenly believe that email is not a valuable target for attackers.
2. They are not aware of the risks associated with email security breaches.
3. They have not implemented proper email security measures.
4. They are relying on outdated email security solutions.
5. They do not have the budget to invest in email security.
6. They are not prioritizing email security.
7. They are not monitoring their email security posture.
8. They are not responding to email security incidents.
9. They are not reviewing their email security policies.
10. They are not training their employees on email security.
Email security is a critical part of data security, and companies should take it seriously. If you are not doing so, you are putting your data and your company at risk.

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Companies think email service providers ensure email security

Email is one of the most important communications tools for businesses. It’s how companies stay in touch with customers, partners, and employees. So it’s no surprise that email security is a top concern for businesses.

Email service providers (ESPs) offer a variety of security features to help businesses protect their email communications. But there are some things that ESPs can’t do, and businesses need to be aware of these limitations.

ESPs can’t read your mind
One of the most important things to remember about email security is that ESPs can’t read your mind. They don’t know what you’re thinking or what you’re trying to do. So it’s important to be clear about your intentions when you’re sending email.
If you’re not sure if something is secure, don’t send it. And if you’re not sure if something is appropriate to send, don’t send it.

ESPs can’t control who has access to your account
Another important thing to remember is that ESPs can’t control who has access to your account. If you give someone your password, they can login to your account and send email as you.
So it’s important to be careful about who you give your password to. And it’s important to change your password regularly.

ESPs can’t prevent phishing
Phishing is a type of email scam where criminals send emails that look like they’re from a legitimate company. They often include links to fake websites that look real. And they may try to get you to share personal information, like your credit card number or your social security number.

ESPs can’t prevent all phishing emails from getting to your inbox. But they can provide tools to help you spot phishing emails and avoid them.

ESPs can’t guarantee that your email will always be secure

Email security is a shared responsibility.
ESPs provide security features to help protect your account. But they can’t do everything. And they can’t guarantee that your email will always be secure.
Ultimately, it’s up to you to decide what’s appropriate to send by email and what’s not. And it’s up to you to keep your account safe by choosing a strong password and keeping it confidential.


Companies see additional email security as a burden

Email security has become a burden for companies as they attempt to protect their employees and data from increasingly sophisticated attacks. In a survey of over 1,000 IT professionals, email security was cited as the top security concern, with 62% of respondents saying it was a top priority.

However, email security is often seen as an additional cost and burden, rather than an investment. In the same survey, only 30% of respondents said their company had increased its email security budget in the past year.

This is likely due to the fact that email security is often seen as a complex and technical issue, which requires specialist knowledge and resources. However, it is becoming increasingly clear that email security is a business critical issue, and one that needs to be given more attention.

There are a number of steps that companies can take to improve their email security, such as investing in a more sophisticated email security solution, and providing training for employees on how to spot and report suspicious emails. However, the most important step is to make email security a priority for the whole company.


Businesses do not see themselves as a target of having poor email security

Email security is often overlooked by businesses, who see themselves as invulnerable to attack. However, the reality is that email is one of the most common entry points for cybercriminals.

A recent study found that 91% of cyberattacks start with an email, making it the number one threat vector. And it’s not just small businesses that are at risk – large enterprises are also targeted. In 2018, there were a number of high-profile email breaches, including those at Google, Facebook, and Marriott. These breaches resulted in the loss of sensitive data, including customer information and financial data.

Email security should be a top priority for all businesses, regardless of size. There are a number of steps that businesses can take to improve their email security, including:
1. Implementing a multi-layered security approach
2. Educating employees about email security
3. Deploying email filtering solutions
4. Monitoring email activity
5. Backing up data
6. Implementing two-factor authentication


What are the risks and impacts of having poor business email security

In today’s business world, email is the most common form of communication. It’s also the most vulnerable to attack. A single security breach can jeopardize an entire company. That’s why it’s so important to have strong email security measures in place.
There are a number of risks associated with poor email security. One of the most serious is the risk of data breaches. A data breach can expose sensitive information like customer data, financial data, and trade secrets. This can lead to a loss of revenue, customers, and competitive advantage. It can also damage a company’s reputation and make it harder to attract talent.

Another risk is the possibility of being hit by ransomware. This is a type of malware that encrypts a company’s data and demands a ransom to decrypt it. This can be devastating for businesses, as it can lead to the loss of vital data. Ransomware attacks are on the rise, and they are becoming more sophisticated.

Phishing is another threat that businesses need to be aware of. This is where criminals send emails that appear to be from a legitimate company in an attempt to get the recipient to hand over sensitive information like passwords or credit card details. Phishing attacks can be very difficult to detect, and they can have serious consequences.

There are a number of steps that businesses can take to improve their email security. These include using strong passwords, two-factor authentication (web-based email) and email encryption in transit. It’s also important to have a robust anti-spam with SPF, DKIM and DMARC setup in place.

Best Practices for Email Security

Email is one of the most commonly used tools for communication and collaboration, but it’s also one of the most vulnerable to attack. A single compromised email account can give an attacker access to sensitive information, and the ability to distribute malware to a wide audience.

That’s why it’s so important to have strong email security measures in place. Here are some best practices to help keep your email accounts and data safe:

1. Use a strong password and enable two-factor authentication
Your email password is the first line of defense against attackers. Make sure it’s strong and unique, and enable two-factor authentication if your email provider offers it. This adds an extra layer of security by requiring you to enter a code from your phone or other device in addition to your password when logging in.

2. Be careful with links and attachments
Links and attachments are common ways for attackers to distribute malware. If you’re not expecting a link or attachment from someone, don’t click on it. And even if you are expecting it, make sure you trust the sender before clicking.
When in doubt, you can hover over a link to see where it’s really going to take you, or open attachments in a sandboxed environment where they can’t do any damage.

3. Keep your software up to date
Your email software isn’t just for reading and sending messages – it’s also a critical part of your security system. So make sure you keep it up to date with the latest security patches. This includes your operating system, web browser, email client, and any plugins or extensions you use.

4. Use a secure email service
If you’re looking for an email provider that takes security seriously, there are a few things to look for. First, make sure they offer two-factor authentication. Then, check to see if they use encryption for both sending and receiving email.
Finally, look for a provider that offers a secure way to archive your email, so you can access it even if your account is compromised.

5. Be aware of phishing attacks
Phishing attacks are a common way for attackers to gain access to email accounts. They typically involve an email that looks like it’s from a trusted source, but is actually a fake. The goal is to trick you into clicking on a link or attachment that will install malware or take you to a fake website where you’ll enter your login credentials.

To protect yourself from phishing attacks, be suspicious of any email that asks you to click on a link or download an attachment, even if it looks like it’s from a trusted source. And never enter your login credentials on a website that you’re not 100% sure is legitimate.

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How to get help for Email Security

If you can’t find what you’re looking for on SWHA website, or if you’re still having trouble, you can contact our support through email or call. They can help you with your queries.